Add New Organization To ROR: A Step-by-Step Guide

Have you ever needed to add a new organization to the Research Organization Registry (ROR)? It's a common task, especially when dealing with institutions like the Centre intégré universitaire de santé et de services sociaux de l'Est-de-l'Île-de-Montréal. This guide will walk you through the process, ensuring you provide all the necessary information for a smooth addition. Let's dive in!

Understanding the ROR

Before we get started, it's essential to understand what the Research Organization Registry (ROR) is. ROR is a global, community-led registry of research organizations. It provides unique identifiers for research institutions, making it easier to track and attribute research outputs. Think of it as a universal ID system for research organizations. Using ROR IDs helps standardize affiliations in datasets, publications, and other research-related materials. This standardization is crucial for data accuracy and interoperability.

The benefits of using ROR are numerous. First, it enhances the discoverability of research. By consistently identifying research organizations, ROR makes it easier to find and aggregate research outputs associated with specific institutions. Second, it improves data quality. Standardized affiliations reduce ambiguity and errors in research data. Third, it supports research assessment. ROR enables more accurate tracking of research impact and performance. Finally, it facilitates collaboration. By providing a common identifier for research organizations, ROR simplifies the process of linking researchers and institutions across different systems.

The ROR community plays a vital role in maintaining and expanding the registry. The community consists of researchers, librarians, data managers, and other stakeholders who contribute to the ROR by suggesting new organizations, updating existing records, and providing feedback on the registry's functionality. This collaborative approach ensures that ROR remains a comprehensive and reliable resource for the research community.

Why Add a New Organization to ROR?

Adding a new organization to ROR ensures that the institution is correctly identified and associated with its research outputs. This is particularly important for organizations like the Centre intégré universitaire de santé et de services sociaux de l'Est-de-l'Île-de-Montréal, which may not already be in the registry. By adding this organization, you help standardize its affiliation in datasets and publications, making its research more visible and discoverable.

When a research organization is missing from ROR, it can lead to inconsistencies in how its research is attributed. This can affect the accuracy of research metrics, the discoverability of research outputs, and the ability to track the organization's research impact. By adding the organization to ROR, you ensure that its research is properly recognized and credited.

Furthermore, adding a new organization to ROR supports the broader goal of open science. By making research affiliations more transparent and standardized, ROR promotes greater openness and collaboration in the research community. This can lead to more efficient research workflows, better data sharing, and increased reproducibility of research findings.

Steps to Add a New Organization

Adding a new organization to ROR involves providing detailed information about the institution. Here’s a breakdown of the steps:

1. Gather Basic Information

First, collect the essential details about the organization. For the Centre intégré universitaire de santé et de services sociaux de l'Est-de-l'Île-de-Montréal, we need the following:

• Name of organization: Centre intégré universitaire de santé et de services sociaux de l'Est-de-l'Île-de-Montréal
• Website: https://ciusss-estmtl.gouv.qc.ca/
• Domains: @ssss.gouv.qc.ca
• Organization type: Healthcare (A medical care facility such as a hospital or clinic)
• City: Montréal
• Country: Canada

Having this information readily available will streamline the submission process. Make sure the information is accurate and up-to-date. Double-check the website URL and email domains to avoid any errors.

2. Provide Additional Details

Next, provide as much additional information as possible. This helps ensure the organization is accurately identified and categorized. Here’s what you should look for:

• Link to publications: While not always applicable, providing a link to a list of publications from the organization can be helpful.
• Wikipedia page: Check if the organization has a Wikipedia page. If so, include the link.
• Wikidata ID: If the organization has a Wikidata ID, include it. Wikidata is a free, collaborative, multilingual knowledge base.
• ISNI ID: The International Standard Name Identifier (ISNI) is a unique identifier for the public identities of researchers, organizations, and other parties involved in research.
• GRID ID: The Global Research Identifier Database (GRID) is a database of research-related organizations.
• Crossref Funder ID: If the organization is a research funder, include its Crossref Funder ID.
• Aliases: List any alternative names or common abbreviations for the organization.
• Labels: Provide any relevant labels that describe the organization.
• Acronym/abbreviation: Include the organization's acronym or abbreviation, if applicable.
• Related organizations: List any related organizations, such as parent institutions or affiliated centers.
• Geonames ID: The Geonames ID is a unique identifier for geographic features from the Geonames database.
• Year established: Include the year the organization was established, if known.

3. Clarify the Purpose

Explain how the ROR ID for this organization will be used. In this case, it’s to identify affiliations for datasets. This helps the ROR team understand the context and importance of adding the organization.

Specifying the purpose of the ROR ID helps ensure that the organization is properly integrated into the ROR system and that its research outputs are correctly attributed. It also helps the ROR team prioritize the addition of organizations based on their potential impact on the research community.

4. Submit the Request

Finally, submit the request to the ROR community. This is typically done through a designated channel, such as a submission form or email address. Provide all the information you’ve gathered, and be prepared to answer any follow-up questions from the ROR team.

Before submitting the request, double-check all the information to ensure accuracy. Include any relevant documentation or links that support your submission. Be patient, as the ROR team may take some time to review and process your request.

Specific Details for Centre intégré universitaire de santé et de services sociaux de l'Est-de-l'Île-de-Montréal

Let's consolidate the information for the Centre intégré universitaire de santé et de services sociaux de l'Est-de-l'Île-de-Montréal:

• Name of organization: Centre intégré universitaire de santé et de services sociaux de l'Est-de-l'Île-de-Montréal
• Website: https://ciusss-estmtl.gouv.qc.ca/
• Domains: @ssss.gouv.qc.ca
• Organization type: Healthcare (A medical care facility such as hospital or clinic. Excludes medical schools, which should be categorized as “Education”)
• City: Montréal
• Country: Canada
• Link to publications: Not applicable
• Wikipedia page: N/A
• Wikidata ID: N/A
• ISNI ID: N/A
• GRID ID: N/A
• Crossref Funder ID: N/A
• Aliases: N/A
• Labels: N/A
• Acronym/abbreviation: N/A
• Related organizations: N/A
• Geonames ID: N/A
• Year established: N/A
• How will a ROR ID for this organization be used? To identify affiliations for datasets

Best Practices for Submitting a ROR Request

To ensure your request is processed efficiently, follow these best practices:

• Be thorough: Provide as much information as possible. The more details you include, the easier it is for the ROR team to verify and process your request.
• Be accurate: Double-check all information for accuracy. Errors can delay the processing of your request.
• Be clear: Clearly state the purpose of adding the organization and how the ROR ID will be used.
• Be patient: The ROR team may take some time to review and process your request. Be patient and responsive to any follow-up questions.
• Engage with the community: Participate in the ROR community forums and discussions. This can help you learn more about the ROR and get support for your requests.

Conclusion

Adding a new organization to ROR, like the Centre intégré universitaire de santé et de services sociaux de l'Est-de-l'Île-de-Montréal, is a valuable contribution to the research community. By following these steps and providing accurate information, you can help ensure that the organization's research is properly recognized and attributed. So go ahead, make a difference and add that organization to ROR today! This standardized approach enhances data quality, supports research assessment, and facilitates collaboration.